Rent the NKCDC Garden

Covid Protocols Acknowledgment Form

I have read and understand the complete City guidelines applicable to my rental, and affirm I and my party will adhere to these restrictions for the duration of the event. I will not hold NKCDC responsible for any COVID-related illness that should occur as a result of this event.

Signature of Applicant*

Date of signing*

Terms & Conditions

The undersigned hereby makes application to NKCDC for use of the Garden located at 1825 Frankford Avenue, Philadelphia, and certifies that the information in the application is correct. The undersigned agrees to exercise the utmost care in the use of the Garden, the surrounding property, and to hold NKCDC, its officers, employees and agents, harmless from all damages, liabilities, injuries, or losses to persons, or property resulting from the use of facilities. The applicant agrees to adhere to all rules and regulations on this form and in the rental guidelines. NKCDC's Garden space is available for rent for both public and private events at the following rate:

Private Events: $200 half day (under 6 hours) / $300 full day
Public Events: $150 half day (under 6 hours) / $250 full day
Local Community Group Discount: $125 half day / $200 full day

Please complete the form and a representative of NKCDC will be in touch with you to confirm that your requested date is available. To secure your date, NKCDC asks for a completed rental form and a damage deposit of $200. In addition to the damage deposit and rental fee, NKCDC asks all applicants to provide proof of insurance as detailed in the form below. Additional fees for special equipment or additional NKCDC staff time may apply for larger events or events that include alcohol, youth, or live performances as noted in the form below. All glass containers are prohibited in the space.

Your Email*

Name of Organization / Applicant*

Contact Person*

Nombre Apellido

Email for Contact*

Phone Number for Contact*

Address of Applicant*

Dirección Ciudad Estado / Provincia / Región ZIP / Código Postal

Event Name*

Brief Event Description*

Event Date*

Cleaning Procedures

The renting organization is responsible to clean and leave the premises in the same condition as when it arrived. Trash is to be emptied from the bathroom as well as the rest of the event space and the bathroom returned to its intial condition. All cleaning must be done immediately after the event. The cost of any cleaning or repairs required by NKCDC will be charged to the organization/applicant. Applicant should expect to bring trash bags & cleaning supplies with them (toilet paper, hand soap, and paper towels will be provided for bathroom use) as well as any misc event supplies such as tape, markers, signage for the event, fasteners, or other odds & ends. The renting organization is also responsible for set up and breakdown of the event, please factor this into your planning times.

Set-Up Start Time*

:

Event Start Time*

:

Event End Time*

:

Break-Down End Time*

:

Is the event rain or shine?*

Yes
No

Will the event be open to the public?*

Yes
No

How many guests are you expecting at this event?*

Will there be food at the event?*

No
Yes - BYOF & packaged foods, or private event
Yes - we intend to sell food (REQUIRES HEALTH DEPT PERMITS FOR VENDORS)
Yes - we intend to provide food but not for sale.

Will there be alcohol at the event?*

No
Yes - BYOB
Yes - we intend to sell alcohol (REQUIRES PERMIT OR LIQUOR LICENSE)
Yes - we intend to provide alcohol but not for sale.

If there is alcohol at your event, please detail your alcohol management plan.

Insurance Requirements

In any case, the organization/applicant must provide a Certificate of Insurance evidencing the required insurance before using the Garden Center.

For organizations and businesses, Commercial General Liability Insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury, and property damage suffices. Coverage shall include, but not be limited to blanket contractual; products/completed operations; broad form property damage; explosion, collapes, and underground (XCU) if applicable; and employer's liability.

If the applicant does not have General Liability Insurance, they must obtain special event insurance coverage through their insurance carrier. This can be secured online (google special event or wedding insurance) and some providers quote as low as $66 for coverage. Progressive Insurance has quoted event insurance at $125 with host alcohol coverage (BYOB) or $260 with retail alcohol coverage.

If liquor is consumed, the organization/applicant shall procure and maintain for the duration of the agreement Liquor Liability insurance in the amount of $1,000,000 each occurrence. NKCDC is to be named as an additional insured on the Liquor Liability insurance. Host liquor liability coverage may be substituted when alcohol is consumed and not sold on premises only with prior written approval of NKCDC. NKCDC requires the use of wristbands at events where alcohol will be present (NKCDC will provide wristbands but it is applicant's responsibility to check IDs) and a general alcohol management plan. Glass bottles, illegal drugs, and weapons are strictly forbidden.

Additional Equipment (Check all that apply)

In addition to the space and bathroom, NKCDC also provides some event supplies to make your event a success. NKCDC has 10 small green circular tables and 20 accompanying chairs. We also have approximately ten 6ft folding tables and 40 additional folding chairs available for use. These are included in your rental fee. Other equipment listed below is available for additional fee.

PA system ($50 deposit, $50 rental fee, live acts require additional $50 staff fee for sound person)
Two 10 x 10 pop-up tents ($10 fee)

After-hours emergency procedure

The Garden facility is owned and maintained by NKCDC. Should you require immediate assistance during your event, please call 215-427-0350 x136.

A copy of your responses will be emailed to the address you provided.

Name

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